Ways to Hire Entertainers A Guide to Hiring Entertainment for Organization and Private Parties

Reviewing An Act/Band

If you’re not working with an agent, you’ll need to review the act your self. There are 3 techniques of reviewing an act: It is possible to (1) go see the act perform live, (2) watch a video of the act, or (three) have the act come audition for you.

By far the best way wo Normal 0 7.8 磅 0 2 false false false MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:普通表格; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-parent:""; mso-padding-alt:0cm 5.4pt 0cm 5.4pt; mso-para-margin:0cm; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman"; mso-fareast-font-family:"Times New Roman"; mso-ansi-language:#0400; mso-fareast-language:#0400; mso-bidi-language:#0400;} <a xhref="http://www.invitationstyles.com/vintage-style-invitations-c-23_202.html">cheap vintage wedding invitations</a>uld be to see the act perform under roughly the exact same set of circumstances as your event. Seeing persons perform in Las Vegas to a night-club crowd doesn’t mean they’ll be able to perform for small Gloria’s 10th birthday party (or vice versa).

The difficulty with going to see live performances is that it is certainly very time consuming, and you may only be able to see a restricted number of contenders prior to it’s time to make a decision. But on the other hand, think of the enjoyable you will have!

Watching DVDs is an fantastic method, as you could cover plenty of ground in an evening. Sadly, not all acts have DVDs or videos, and it could be a shame to get rid of a topnotch act just because they could not supply one.

An additional Major challenge with video is that many acts supply a brief, edited version of their act. This can be really deceptive. When reviewing an act by video, I continually insist on (but do not usually get) an unedited version of the show. I never hire an act based on an edited video. I’ve heard of instances where an act was hired simply because they had a very potent video, only to discover that in their entire show, the only part that was any beneficial was those couple of minutes on the video.

Don’t be overly impressed by a DVD or video of a movie appearance, guest spot on a Television show, or commercial. That still doesn’t mean they can do the job you need them for.

Unless you are an agent, you can just about forget about having the act audition for you. Maybe an act will drop off literature. Inside the case of a magician, mime, or comparable selection act, you might obtain a brief demonstration. Having said that, this little segment along with its glib pitch might be pretty deceiving.

Do not take chances; make sure of what you’re buying!

When you speak to an entertainer on the phone, ask him to send his “press kit” or literature along with a DVD or video tape.

Most selection acts will have printed literature or a complete press kit (which includes a photo, biographical data, letters of recommendation and references or list of past performances).

Please don’t be taken in by good printed material. Normally, but not constantly, you may get a fairly excellent concept of their level of professionalism by the supplies they send you.

I do know some definitely fantastic acts that work all the time and have virtually absolutely nothing inside the way of printed supplies. Certainly I’ve also seen some definitely outstanding printed materials but was disappointed when I saw the act. I’ve a band that I send out to many small weddings and installation banquets, and it took me nearly a year to obtain a them. (I’m still hoping to get a song list some day.) I’ve got yet another band that’s definitely tops in promotional material and their band is definitely tops, too!

Some performers no longer use paper press kits but rather prefer an electronic press kit either contained on a DVD they send you or just up on their internet site. That’s fine. It’s certainly a additional contemporary strategy of promoting one’s self.

Arrangements

It is important, when you have decided what entertainers or band you are going to hire, that arrangements be produced clearly and in writing. I’ve enclosed a sample letter you could wish to make use of. Some entertainers have their own contracts, but many do not, producing it important for you to put every thing down on paper and send it to the entertainer. I’m not a lawyer so I don’t know how enforceable the letter is, but at the very least you’ve got the data down on paper and you both comprehend and agree to the terms.

If I’m serving as Agent, I fill out a contract based on our conversations, and then forward it to my client for a signature. I attempt to collect as much information as I can about the event so that I can prevent any surprises. The entertainers also receive a binding contract.

By the way, this may be a fantastic location to mention that talent agents are like travel agents in that they don’t charge you for their services, but rather charge the entertainers. The agent is actually searching out for your interests and can draw from countless entertainers and bands, being reasonably familiar with what each and every act does. There is certainly an internet subscription service that lists thousands of entertainers, who their personal manager is (if any), and/or how you can reach them. All entertainers are offered to a full-service agent, instead of just a handful of acts that the agent has been able to put together.

When creating your arrangements with entertainers ensure that you discuss every thing:

Location. Most effective to send the act a map.

Date of performance.

Time and duration of performance. Bands typically function four hours, with a 10-15 minute break each and every hour. Talk to them about their breaks and how much overtime will price. Some bands supply recorded music during their breaks.

Put the fee down in writing. I would hesitate to pay the act a deposit, while some entertainers and bands demand it. I’m a licensed agent, so an act knows that when I send the contract their pay is guaranteed. Both you and also the entertainer are acting on a trust not but demonstrated. The entertainer wonders if he’ll get paid, and you wonder if he’ll show up! It’s the only method we have.

Approach of payment. Acts generally expect to be paid in full following the performance. If any other arrangements are to be made, please not merely talk about it with them, but put it inside your letter of agreement.

An act will desire to know your time schedule what time is the cocktail hour, dinner, etc. and this brings up an interesting subject: feeding the act. Typically, for those who have only one individual performing a show soon after dinner (e.g. a magician or a singer), you ought to invite him to join your group for dinner. Nonetheless, it would not be expected of you to feed the Mormon Tabernacle Choir. Even bands are seldom fed. For those who use the band for the cocktail hour, in the course of dinner, and then have them take a break while you give out awards or conduct other small business destination wedding invitations, then

it would be appropriate to feed them in the course of that hour. It’s not mandatory, nevertheless. (Keep in mind that a meal is really a nice consolation for the act if they’re giving you a special break on the fee.)

Who supplies the public address system? Bands normally have their own equipment; other acts may well not. A guitar player who sings could demand two microphones. Four singers might demand microphones and anticipate you to supply them. If you are at a hotel or other banquet facility, you may be able to get everything you need from them. Extensive sound systems will have to come from a expert sound firm. Ensure that you discuss this with your performer and put it in writing.

Lighting. Again, your facility may well have what you’ll need. Spotlights with an operator could be rented for around 350. Huge concerts will need the services of a professional lighting organization.

Stage? A banquet of fewer than 50 individuals may possibly not even have to have risers wedding invitations, but when you commence getting up in the numbers, you will should get your entertainers up to where the audience can see them. A catering facility or hotel will generally have 4′ x 8′ risers at several heights to ensure that you are able to create a platform or stage for your entertainment.

Is it outdoors? What if it rains? You need to really specify what you may do. Will you then hold it indoors? The act or entertainer has blocked out that day for you and perhaps turned down other function. They are truly entitled to their fee even if the program is rained out, unless you have produced other arrangements.

Seating. It’s extremely challenging for an entertainer to have a dance floor between himself plus the audience. If you are having a dance following a comedian or other entertainer, speak with the act about how close the seats or tables need to be. Maybe he/she can function on the dance floor.

Does the act need a location to change clothes or set up equipment?

Does the act sell albums or other merchandise at the performance? Some musical acts offer albums soon after the show. Is this all correct with you?

Parking and unloading. How nice it really is for an entertainer to pull up in front of the YMCA and locate a sign “Reserved for Entertainer.” You cannot continually do that, but bear in mind that some acts have a good deal to carry in. If the only parking obtainable expenses funds, it is best to reimburse the entertainers. Talk about it and consist of your choice inside your letter of agreement.

You will find plenty of issues to inquire about. Take time to picture in your mind precisely how things are going to be. If there’s a question within your mind about anything, ask. Ask the hotel, the band, the act, the agent.

Conclusion

Well, definitely, that was easy. Just spend months looking at acts and days negotiating and a few weeks wondering if you blew it. (Or give a call to a competent talent agent and let him worry about the difficult stuff!)

Maybe a superb rule to don’t forget is “You get what you pay for.” A friend referred to as me and wanted Mariachis for a Church Mexican Fiesta. I quoted him a price for five Mariachis for two hours, but he went out and hired his own for less. He referred to as me up later just sick about it. He had called a group advertised somewhere and got a low priceand low top quality. It is not a new story.

Don’t search for the lowest price; look for top quality. In case you can’t afford leading top quality, it is possibly greater not to have entertainment at all as opposed to to hire an act that makes you and every person else squirm in their seats.

—–

Sample Letters

PRINCESS WANTA Company

Makers Of The Unbreakable Widget

1842 Los Albany Street, Los Angeles, CA 90023

312/555-2345

February 31, 2009

Freddy the Magic Man

1234 Count Me Out Street

Pasadena, California 93345

Dear Mr. Magic Man:

This would be to confirm our arrangements for you to entertain at our annual installation banquet to be held October 32, 2009 at the Rancho Cucamonga Holiday Hotel wedding invitations, 2345 Hotel Ave., Cucamonga,

California.

The banquet will start with the cocktail hour from 6:00pm to 7:00pm at which time we will sit down for dinner. We would be delighted in case you would join us. Please let us know when you would prefer the fish or the steak.

We have a deejay who will offer you with a microphone on a microphone stand plus the hotel has arranged to put up a 8′ wide by 6′ deep by 2′ high platform, with stairs at 1 end, for you to perform on. Your 30 minute performance of comedy and magic ought to start after dinner, approximately 8:15pm. I will have a 750 check prepared for you at the conclusion of your performance. Please also bring me your parking ticket for full validation.

Please sign a copy of this letter and return to me to solidify our arrangements.

Most sincerely,

Marta Stuart

—–

From: Freddy The Magic Man

To: Marta Stuart

Every thing looks excellent! I’ll be there. I’d prefer: Steak ______ Fish ______

X_____________________________________

—–

LIBERTY AWARDS FUNDING

Helping to strengthen life by means of investing

2356 Nobody Street

Lancing, Ohio 98823

912/555-3456

February 31, 2009

Leon Massive

Major Band From Cleveland

1902 Go Jump Street

Pine Grove, Pa 69903

Dear Mr Massive:

Thank you for agreeing to have your 8-piece band play for my daughter’s wedding on July 14, 2008 at the Forrest Glen Country Club, 2323 Country Club Drive, Lancing, Ohio from 8:00pm to midnight. As we discussed, the band would be to complete their set-up by 6:00pm and you are going to play recorded music by means of your sound system from 6:00pm to 8:00pm for the cocktail hour and dinner.

You also agreed to act as the emcee introducing the bride and groom as well as the whole wedding party as they enter the room at approximately 6:30pm. I will e-mail you the line-up a minimum of a week prior to the event. Please kick off the dance set at 8:00pm with the Father /Daughter dance

“Isn’t She Lovely” and then invite the entire wedding party to join them on the dance floor at the end of that song and play “Celebration.”

I fully grasp that the band will play four 45-minute sets every single hour and you’ll provide recorded music during your breaks. I will have a check for 2,450 prepared for you if you arrive. I will also obtain full validation for all of your musicians when you will collect their parking slips. I will have sandwiches, sodas, coffee, iced tea and fruit juice in the break room at 7:00pm for you along with the band. Please check in with Diane at the Country Club and she will show you the break room.

Please sign below and return a copy of this letter to make positive we’re on the same page.

Thanks,

Sammy Claws

—–

Sammy:

Every thing is as agreed. We is going to be there.

X________________________________

? 2007 by Al Lampkin

Please really feel no cost to call or e-mail me about anything related to entertainment, regardless of whether you are hiring the entertainment directly or if I may be of help within the selection. My encounter is at your disposal.

And whatever you do, appreciate!

Al Lampkin is President of Al Lampkin Entertainment, Inc.

allampkin

Par gxy123 le samedi 02 avril 2011

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